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The most common mistakes of an administrative assistant and how to avoid them
Dec 03 2024
  • Barbara Ledezma By Barbara Ledezma
  • In Entrepreneurship

The most common mistakes of an administrative assistant and how to avoid them

We all make mistakes, but when you're an administrative assistant, even small details matter (and a lot). Here I share the most common mistakes I've seen and, most importantly, how you can avoid them to shine in your role.

1. Not planning the day


Leaving everything to improvisation is the fastest path to chaos. If you don't organize your priorities, you end up putting out fires all day.
Solution: Dedicate the first minutes of your day to planning your tasks. A simple to-do list can make a difference.

2. Document disorder


There's nothing worse than looking for a file and not finding it right when you need it.
Solution: Use storage systems like Google Drive and name documents with clear labels. For example, "Sales_report_october2024".

3. Trying to do everything yourself


Taking on more work than you can handle affects not only you but also the team.
Solution: Learn to delegate. This not only frees you up but also encourages team collaboration.

4. Underestimating details


Small errors in dates, names, or figures can create big problems.
Solution: Before sending any document, review everything at least twice. This habit can save you headaches.

5. Unclear communication


Has it happened to you that you give an instruction and people don't understand it well? This can delay important tasks.

Solution: Be specific in your messages and don't be afraid to confirm if others understood what you need. Clarity is key.

Avoiding these mistakes not only improves your performance but also strengthens your confidence as an administrative assistant. 

Remember: mistakes are opportunities to learn and grow.  

At Oplaics, we're here to support you every step of your professional journey. We offer consulting services that will help you optimize your administrative management, from business creation to organizing your graphic identity. Become the administrative assistant who shines with efficiency and confidence!

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